Facilities Management Services in Dallas-Fort Worth

1. Onsite Facility Maintenance Services

Recurring scheduled visits to perform general maintenance tasks, helping to ensure a smooth and safe operating environment.

• General Maintenance & Handyman Support: Includes non-specialized repairs such as light carpentry, painting, furniture assembly, minor plumbing, and fixture replacements. Not intended for licensed trades.

• Lighting Maintenance: Bulb and ballast replacements, fixture adjustments, and performance checks.

• Restroom & Breakroom Fixture Checks: Periodic servicing of sinks, faucets, toilets, and other fixtures for functionality and leak prevention.

• Miscellaneous Site Tasks: Light-duty repairs or maintenance as requested and feasible within service visit parameters.

Note: Consumables (e.g., bulbs, plumbing parts, filters) must be provided by the client. Proportional Facilities Management Solutions, can assist in identifying or sourcing these upon request.

2. Facility Condition Assessments & Reporting

Structured facility reviews designed to detect risks early and guide preventive maintenance efforts.

• Visual Inspections: Review of accessible areas (e.g., flooring, ceilings, doors, exterior envelope, safety risks) to identify deficiencies or concerns. No intrusive or destructive evaluations are performed.

• Condition Reporting: Documentation of findings, maintenance priorities, and health/safety issues—delivered with photo references and recommendations.

• Predictive Maintenance Insights: Use of assessment data to inform planned maintenance cycles and reduce unplanned disruptions.

• Note: This assessment is not intended to serve as a structural engineering evaluation or substitute for specialized inspections, such as those required for roofing systems, foundation integrity, or mechanical equipment testing. If such services are required, we recommend consulting a licensed professional.

3. Facility Vendor Contract Oversight

Support in managing and optimizing third-party vendor relationships.

• Performance Monitoring: Ensuring vendors meet contract terms and agreed-upon service levels.

• Vendor Selection & Negotiation: Assistance with identifying vendors and advising on service scopes.

• Cost Optimization: Advising on contract restructuring or value engineering where appropriate.

Note: Management fees are determined by facility size, service complexity, and number of active vendor contracts. Proportional Facilities Management Solutions does not assume legal or financial responsibility for vendor performance and is not a party to vendor contracts unless explicitly agreed in writing.

4. 24/7 Monitoring via Smart Sensors

Early-warning systems for sensitive environmental risks using Wi-Fi-enabled devices.

• Temperature Monitoring: For mission-sensitive areas, cold storage, or IT closets.

• Water Leak Detection: Strategically placed sensors for bathrooms, mechanical rooms, and risk-prone areas.

Ownership & Maintenance: Devices are installed under a one-time setup fee and remain Proportional Facilities Management Solutions property for ongoing support. Proportional Facilities Management Solutions provides replacement, calibration, and firmware updates as needed.

Liability Disclaimer: While sensors are monitored regularly, Proportional Facilities Management Solutions is not liable for disruptions caused by third-party internet outages, facility power failures, or tampering. Clients are responsible for maintaining adequate power and internet connectivity.

5. Inventory & Consumables Management

Support in tracking, ordering, and optimizing the usage of facility consumables.

• Par-Level Guidance: Establish baseline supply needs based on usage trends and seasonality.

• Stock Monitoring & Restocking Support: Routine checks and advisory on supply levels.

Client Responsibility: Final ordering decisions, budget adherence, and procurement remain under client control. Proportional Facilities Management Solutions does not hold inventory on behalf of clients.

6. Proportional Facility Manager (PFM)

Our signature hybrid service offering—bridging the gap between remote oversight and recurring on-site presence to deliver cost-effective, strategic facilities management.

This service is ideal for businesses that require more than basic maintenance but do not need a full-time, salaried Facilities Manager.

PFM Includes:

• Facility Oversight & Issue Management

  • Recurring Facility Condition Assessments aligned to client needs and facility size, typically delivered monthly, bi-monthly, or quarterly

  • Issue tracking and escalation

  • Maintenance coordination

• 24/7 Monitoring via Smart Sensors

  • Real-time water and temp sensor monitoring

  • Emergency alerts and remote troubleshooting

• Facility Program Administration

  • Oversight of janitorial, landscaping, HVAC, and other routine programs

  • Advising on vendor scopes and service performance

• Remote Troubleshooting & Emergency Coordination

  • Up to 3 hours/month of remote issue resolution

  • Emergency vendor deployment coordination

Cost-Efficient Alternative: Designed to provide the strategic oversight of a seasoned Facility Manager at a fraction of the cost—typically less than 25–40% of the monthly salary burden for an in-house FM.

Exclusions:

• PFM does not include onsite repair labor (billed separately through defined service orders)

• Project management requiring significant onsite presence is outside the scope of this service and must be requested separately. These engagements are billed hourly.

7. 24/7 FM Access

Ongoing access to Proportional Facilities Management Solutions experts for issue response, vendor coordination, and advisory support.

• Remote Consultation: For troubleshooting, vendor communication, or maintenance recommendations

• After-Hours Support: Available during emergencies, including weekends and holidays (premium rates may apply)

Limitations: Onsite interventions requested through this channel will be scoped and quoted separately.

8. Emergency Readiness & Response

Proportional Facilities Management Solutions provides emergency support and coordination services to help clients address urgent facility issues and mitigate risk. These services are subject to availability and are not guaranteed at any specific response time.

• Remote Support: Includes HVAC resets, coordination with fire/life/safety vendors, or guiding on-site personnel through resolution steps.

• Onsite Support: When necessary and available, personnel may be deployed for issues such as flooding, electrical hazards, or equipment failures.

Pricing Considerations: Support costs vary based on urgency, timing (after-hours), and travel requirements. A defined scope and estimate will be provided prior to deployment whenever possible. Proportional Facilities Management Solutions serves in a support and coordination capacity only and does not assume operational control during emergencies unless explicitly agreed in writing. Emergency interventions are assistive in nature and do not replace the role of first responders, licensed specialists, or facility operators.