Sample Report
What your Facility Condition Assessment delivers
Every FCA produces a comprehensive, photo-documented report covering every accessible system in your property. Here is what it looks like.
What the report includes
Every FCA report is a self-contained, ownership-facing document. It is not a punch list or a repair estimate. It is a verified condition record designed to support capital planning, vendor accountability, and informed decision-making.
- Executive dashboard with building condition score
- Priority matrix showing finding distribution by tier and system
- System-by-system breakdown with photo-documented findings
- Capital planning timeline with recommended action windows
- Assessment methodology and scope documentation
- Issue explorer for filtering by system, priority, or location
- Full photo documentation with observation notes per finding
Sample finding
Wall deterioration and corrosion at supply line penetration
Observation: Wall surface shows significant moisture damage, paint delamination, and substrate exposure at plumbing supply line penetration point. Corrosion visible on copper and galvanized connections.
Implication: Ongoing moisture intrusion will accelerate wall and structural damage. Corrosion indicates potential supply line failure risk.
Recommended: Engage licensed plumber to evaluate supply line condition and repair wall penetration seal. Patch and refinish wall surface after plumbing remediation.
Priority tiers
Every finding is assigned a priority tier based on safety impact, failure risk, and timeline urgency. Ownership sees the distribution immediately.
Critical
Immediate safety, active failure, or revenue risk. Same-day owner notification.
High
Significant deterioration requiring near-term action to prevent escalation.
Medium
Noticeable wear or functional degradation. Plan and schedule within 3-6 months.
Low
Minor cosmetic or early-stage wear. Address during next scheduled maintenance.
Monitor
No action required now. Track for change at next assessment cycle.
14 building systems evaluated
Every accessible system, surface, and assembly is covered. Nothing gets skipped because it is inconvenient to document.
HVAC & Controls
Equipment condition, filter status, controls, belt wear, refrigerant lines, ductwork
Electrical & Lighting
Panels, disconnects, conduit, junction boxes, fixtures, emergency lighting
Plumbing & Fixtures
Supply lines, drain systems, fixtures, water heaters, backflow, corrosion
Roofing
Membrane condition, penetrations, drainage, flashing, ponding evidence
Exterior & Site
Parking, grading, drainage, lighting, signage, landscaping, fencing
Doors, Windows & Hardware
Frames, closers, glazing, weatherstripping, locks, accessibility hardware
Ceilings
Grid condition, tile damage, staining, missing tiles, above-ceiling access
Walls & Finishes
Paint condition, drywall damage, water staining, base trim, wall coverings
Floors
Carpet, tile, VCT, concrete, trip hazards, wear patterns, transitions
Fire Protection Equipment (visual only)
Panel status, sprinkler heads, extinguishers, exit signage. Visual condition only; not a life-safety certification
Access Control & Security
Entry systems, cameras, locks, fencing, emergency egress
Cabinetry & Casework
Countertops, drawers, hardware, moisture damage, functionality
Insect or Pest Activity
Evidence of activity, entry points, conducive conditions
Janitorial / Cleanliness
General housekeeping, restroom condition, common area maintenance
Actual findings from Proportional FM assessments
Client and property details removed. Photos reflect conditions at time of assessment.
This is what documented oversight looks like
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