Services
Recurring Onsite Maintenance
Structured monthly maintenance blocks at a predictable flat rate. The goal is a facility where ownership has consistent visibility into condition, not a crisis managed well after the fact.
Reactive to proactive
Most commercial operators manage maintenance reactively: something breaks, they call a vendor, they pay an emergency rate, and the repair happens without documentation. The cycle repeats. The cost is unpredictable. The property degrades incrementally.
Proportional FM's recurring maintenance converts that pattern. Monthly blocks of structured, preventive, multi-trade support are scheduled in advance, scoped before work begins, and documented on completion. The structured cadence increases the likelihood that issues are identified before they escalate.
When reactive needs do arise, Proportional FM coordinates the response through its vendor network. The difference: reactive work within a structured engagement is documented, verified, and resolved at contracted rates, not emergency premiums.
The result: a predictable monthly cost, a continuous documentation record, and a facility with documented, predictable condition.
Engagement structure
4-hour minimum block: standard for smaller properties
8, 12, or 16-hour blocks for larger or multi-trade scope
Flat monthly rate: no per-call premiums, no surprise invoices
Block size and investment confirmed in writing before first visit
What is included
- Preventive HVAC checks: filter changes (client-provided), belt inspection, drain line clearing
- Minor mechanical adjustments and lubrication
- Door hardware, frames, closers, and hardware adjustments
- Lighting: fixture condition checks, ballast inspection, exterior lighting walkthrough
- Plumbing fixture checks and minor repairs
- Interior repairs: paint touch-up, ceiling tile, minor millwork
- Exterior walkthrough: parking lot, lighting, signage, drainage
- Documented visit report per maintenance block
- Photo documentation of all work performed and issues identified
What is not included
- ·Compliance or regulatory review
- ·HVAC system replacement or major mechanical repair
- ·Licensed specialty trade work (electrical, plumbing) unless separately contracted
- ·Consumables (filters, lamps, hardware): client-provided unless otherwise agreed
- ·Landscaping and exterior groundskeeping
- ·Pest control
- ·Work outside the defined monthly block without pre-authorization
Frequently asked questions
What is included in recurring onsite maintenance?
Proportional FM's recurring maintenance covers preventive and general multi-trade support: HVAC filter changes (client-provided filters), minor mechanical adjustments, door hardware, lighting, plumbing fixtures, interior repairs, exterior walkthroughs. Scope is defined per engagement. Consumables (filters, lamps, hardware) are client-provided unless otherwise agreed. Janitorial services and licensed specialty trades are available as additional coordinated scope through our vendor network.
How is recurring maintenance structured?
Maintenance is delivered in structured hourly blocks: typically 4, 8, 12, or 16 hours per month depending on property size and scope. Block size is agreed in the engagement scope and results in a predictable flat monthly rate. No per-call premiums, no surprise invoices. Pricing is delivered in a written proposal after a brief scope conversation, and confirmed before the first visit.
What is the difference between recurring maintenance and reactive repairs?
Reactive repairs happen after something fails, typically at premium emergency rates with no documentation. Proportional FM's recurring maintenance is scheduled and preventive: the structured cadence increases the likelihood that issues are identified before they become emergencies. The monthly flat rate is predictable. The documentation is continuous. The cost of reactive repair typically exceeds the cost of structured maintenance over a 12-month period.
What is commercial facility maintenance?
Commercial facility maintenance is the structured, recurring upkeep of a commercial property's accessible systems and finishes. It covers preventive multi-trade work such as HVAC filter changes, door hardware, lighting checks, plumbing fixture maintenance, interior repairs, and exterior walkthroughs. Commercial facility maintenance is distinct from emergency repair work: the goal is to identify and address minor issues on a documented cadence before they escalate into reactive incidents.
How much does commercial facility maintenance cost in Dallas–Fort Worth?
Recurring commercial facility maintenance with Proportional FM is delivered in monthly hourly blocks: 4, 8, 12, or 16 hours per month, calibrated to property size and scope. The flat monthly rate is locked in a written proposal before the first visit. There are no per-call premiums and no surprise invoices. Specialty trade work and consumables are coordinated separately when needed. Pricing is provided after a brief scope conversation.
What is the difference between facilities maintenance and facility management?
Facilities maintenance is the execution layer: the actual work of inspecting, adjusting, repairing, and documenting building systems. Facility management is the oversight layer: scope definition, vendor coordination, condition assessment, capital planning, and ownership reporting. Most commercial properties need both. Proportional FM provides recurring facilities maintenance under a structured facility management framework, so the work that gets done and the decisions that get made stay connected.
Stop managing crises. Start managing the facility.
Request a facility assessment to establish the scope baseline. We respond within 1 business day.
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