Services
Recurring Onsite Maintenance
Structured monthly maintenance blocks at a predictable flat rate. The goal is a facility that never surprises its owner: not a crisis managed well after the fact.
Reactive to proactive
Most commercial operators manage maintenance reactively: something breaks, they call a vendor, they pay an emergency rate, and the repair happens without documentation. The cycle repeats. The cost is unpredictable. The property degrades incrementally.
Proportional FM's recurring maintenance converts that pattern. Monthly blocks of structured, preventive, multi-trade support are scheduled in advance, scoped before work begins, and documented on completion. Issues are identified and addressed before they escalate.
The result: a predictable monthly cost, a continuous documentation record, and a facility that does not surprise its owner.
Engagement structure
4-hour minimum block: standard for smaller properties
8, 12, or 16-hour blocks for larger or multi-trade scope
Flat monthly rate: no per-call premiums, no surprise invoices
Block size and investment confirmed in writing before first visit
What is included
- Preventive HVAC checks: filter changes, belt inspection, drain line clearing
- Minor mechanical adjustments and lubrication
- Door hardware, frames, closers, and hardware adjustments
- Lighting: lamp replacements, ballast checks, exterior lighting
- Plumbing fixture checks and minor repairs
- Interior repairs: paint touch-up, ceiling tile, minor millwork
- Exterior walkthrough: parking lot, lighting, signage, drainage
- Documented visit report per maintenance block
- Photo documentation of all work performed and issues identified
What is not included
- ·Janitorial and cleaning services
- ·HVAC system replacement or major mechanical repair
- ·Licensed specialty trade work (electrical, plumbing) unless separately contracted
- ·Consumables (filters, lamps, hardware): client-provided unless otherwise agreed
- ·Landscaping and exterior groundskeeping
- ·Pest control
- ·Work outside the defined monthly block without pre-authorization
Frequently asked questions
What is included in recurring onsite maintenance?
Proportional FM's recurring maintenance covers preventive and general multi-trade support: HVAC filter changes, minor mechanical adjustments, door hardware, lighting, plumbing fixtures, interior repairs, exterior walkthroughs. Scope is defined per engagement. Janitorial, licensed specialty trades, and consumables are excluded from the base rate unless separately contracted.
How is recurring maintenance structured?
Maintenance is delivered in structured hourly blocks: typically 4, 8, 12, or 16 hours per month depending on property size and scope. Block size is agreed in the engagement scope and results in a predictable flat monthly rate. No per-call premiums, no surprise invoices. Investment is scoped and confirmed in writing before the first visit.
What is the difference between recurring maintenance and reactive repairs?
Reactive repairs happen after something fails, typically at premium emergency rates with no documentation. Proportional FM's recurring maintenance is scheduled and preventive: issues are identified and addressed before they become emergencies. The monthly flat rate is predictable. The documentation is continuous. The cost of reactive repair typically exceeds the cost of structured prevention over a 12-month period.
Stop managing crises. Start managing the facility.
Request a facility assessment to establish the scope baseline. We respond within 1 business day.
Request a facility assessment