Services
Facility Condition Assessments
Non-invasive visual documentation of every accessible system, surface, and assembly. A verified condition baseline for ownership decisions, capital planning, and vendor accountability.
What a Facility Condition Assessment is
A Facility Condition Assessment (FCA) is a structured, non-invasive visual survey of every accessible system, surface, and assembly in a commercial property. The output is an ownership-facing document: photo-documented, priority-tiered, and designed to support decisions rather than just describe conditions.
Proportional FM conducts FCAs as the foundation for everything that follows: capital planning, vendor coordination, recurring maintenance scope, and post-tenant move-out documentation. A property that has been assessed is a property you can make decisions about from your desk.
All observations are surface-level and visual. No destructive testing. No concealed assembly claims. No code compliance opinions. The report states what was observed at time of visit. Nothing more, nothing less.
Common use cases
- Post-acquisition baseline: establish condition before lease-up or renovation
- Post-tenant move-out: document condition before next occupancy
- Capital planning input: prioritize spend before budget season
- Pre-disposition documentation: condition record before sale
- Vendor accountability: independent verification of claimed work
- Recurring monitoring: track condition trends over time
Real documentation from real assessments
Every finding is photo-documented at time of visit. These are actual conditions identified during Proportional FM facility assessments.
Photos shown are from actual Proportional FM assessments. Client and property details have been removed.
Pricing
Structured per square foot. Four frequency tiers. A minimum engagement threshold applies to all FCA work regardless of building size.
One-time
$0.10/SF
Ad Hoc
Post-acquisition, post-casualty, or pre-disposition baseline.
Twice yearly
$0.08/SF
Bi-Annual
Spring and fall condition snapshots with comparison to prior report.
Four times yearly
$0.06/SF
Quarterly
Ongoing tracking with trend analysis and capital planning support.
Monthly
$0.04/SF
Monthly
Continuous baseline integrated into recurring maintenance oversight.
All pricing requires confirmation based on building square footage and scope. Contact Proportional FM for a specific proposal. Pricing above reflects per-SF rates; minimum thresholds apply.
What is included
- Roof and exterior envelope: visible surfaces, penetrations, drainage
- Structural elements accessible without invasive testing
- HVAC equipment condition, filter status, visible wear
- Plumbing fixtures, supply lines, and accessible drain systems
- Electrical panels, disconnects, and visible distribution
- Interior finishes: flooring, ceilings, walls, paint condition
- Doors, hardware, frames, and glazing
- Site elements: parking, lighting, signage, landscaping
- Photo documentation with location tagging on every finding
- Priority-tiered findings: Critical / High / Medium / Low / Monitor
- Ownership-facing report delivered digitally
What is not included
- ·Concealed systems, assemblies, or conditions not visible at time of visit
- ·Code compliance review or commentary of any kind
- ·ADA compliance review
- ·Life-safety system certification or commentary
- ·Structural engineering analysis or opinion
- ·Performance certification of any system
- ·Destructive testing of any kind
- ·Waterproofing verification or warranty
- ·Licensed specialty trade certification unless separately contracted
This assessment is a non-invasive, visual review of readily accessible areas only. All findings reflect observed conditions at time of visit. No visible indicators of an issue does not represent verification that no issue exists in concealed areas.
Frequently asked questions
How much does a Facility Condition Assessment cost in Dallas?
Proportional FM structures FCA pricing per square foot, with four frequency tiers: $0.10/SF for a one-time ad hoc assessment, $0.08/SF on a bi-annual schedule, $0.06/SF quarterly, and $0.04/SF monthly. A minimum engagement threshold applies regardless of building size.
What does a Facility Condition Assessment include?
A Proportional FM FCA covers all accessible and visible systems, surfaces, and assemblies: roof and exterior envelope, structural elements, HVAC equipment, plumbing fixtures, electrical systems, interior finishes, doors, hardware, and site elements. Every finding is photo-documented, rated by priority tier, and delivered in an ownership-facing report.
What is excluded from a Facility Condition Assessment?
Facility Condition Assessments are non-invasive and visual only. Excluded: concealed systems and assemblies not accessible at time of visit, destructive testing, code compliance review, ADA review, life-safety system certification, structural engineering analysis, performance certification of any system, and waterproofing warranty.
What happens if an FCA finds something that needs repair?
Each finding is documented with an observation, potential implication, recommended next step, and priority tier. Proportional FM can coordinate vendor engagement to address findings under a separate vendor coordination engagement, but the FCA itself is an observational document: not a repair authorization or commitment.
Ready to establish your property baseline?
Request a facility assessment. We will respond within 1 business day with a proposal specific to your property.
Request a facility assessment