Services
Facilities Expertise Without the Full-Time Overhead
You may be considering a full-time FM hire. Or maybe your office manager is already handling facilities on top of everything else. Fractional facilities management gives you the expertise, the vendor network, and the accountability, without the headcount.
A dedicated facilities professional, not a full-time employee
The fractional model works the same way a fractional CFO does. You get a senior professional with established systems, vendor relationships, and operational processes on a structured schedule scaled to your actual needs. You do not carry the salary, the benefits, the management overhead, or the coverage risk.
For most commercial operators managing fewer than 10 locations in DFW, the volume of facility work does not justify a full-time hire. But it does justify dedicated expertise. Deferred maintenance compounds. Vendor accountability erodes without oversight. Documentation gaps become liability exposure. The work needs to get done. The question is whether it needs a W-2 to do it.
Proportional FM delivers the oversight, coordination, and documentation that a full-time facilities manager would provide, structured around what your portfolio actually demands. The engagement scales with your needs, not ahead of them.
What is included
Facility Condition Assessments
Recurring documented assessments of every system in every location. Establishes the baseline and tracks conditions over time.
Recurring onsite maintenance
Scheduled preventive maintenance blocks covering multi-trade general upkeep. Issues identified and resolved before they escalate. Onsite facilitation available as an add-on when physical presence is required.
Vendor coordination and oversight
A single point of accountability for your entire vendor network. Scope verification, invoice review, and quality documentation on every job.
Minor project coordination
Small-scope repairs, vendor-managed improvements, and maintenance projects coordinated remotely. Major capital improvements (buildouts, roof replacements, system upgrades) are available as a separate project management engagement.
Consolidated reporting and documentation
One place for all facility records: assessments, maintenance logs, vendor documentation, and project status. Accessible, organized, current.
Remote emergency coordination
When something fails after hours, Proportional FM coordinates the response remotely. Vendor dispatch, scope authorization, and documentation handled without pulling your team off their real jobs. Onsite emergency response available as an add-on.
The real cost of a full-time hire
The salary is only the starting point. Benefits, recruitment, training, management time, and coverage gaps add up. For operators who do not need 40 hours a week of FM capacity, fractional delivery eliminates the overhead without sacrificing the expertise.
Full-time employee
- ·Full-time salary + benefits (20-30% overhead on top of base)
- ·Recruitment and onboarding costs
- ·Training and professional development
- ·Management time and oversight
- ·Coverage gaps: PTO, sick days, turnover
- ·Limited vendor network (one person's contacts)
- ·Single point of failure
Fractional FM
- Predictable monthly fee, no overhead
- No recruitment or onboarding costs
- Established processes from day one
- No management burden on your team
- No coverage gaps, continuity built into the model
- Access to an established, vetted vendor network
- Documented systems that survive personnel changes
Who fractional FM is for
Multi-location medical and dental practices
Compliance-sensitive environments where HVAC uptime, plumbing reliability, and documented maintenance directly affect patient care and revenue.
Commercial property owners and managers
Operators managing multiple assets who need consistent oversight across their portfolio without adding headcount.
Daycare and childcare operators
Facilities where condition affects enrollment. Parents notice what staff stop seeing. Recurring assessments and scheduled maintenance keep locations consistently tour-ready.
Retail chains and multi-unit operators
Brand consistency depends on facility consistency. Fractional FM standardizes maintenance, vendor accountability, and documentation across every location.
Anyone whose office manager is currently handling facilities
If facility issues land on someone whose real job is something else, that person is being pulled away from what your organization actually hired them to do. Fractional FM moves that workload to a dedicated professional.
Frequently asked questions
What does fractional facilities management mean?
Fractional facilities management means you get a dedicated facilities professional on a structured schedule rather than employing one full time. Think of it like a fractional CFO: you get the expertise, the systems, and the accountability without carrying a full-time salary, benefits, or management overhead. The engagement is scoped to what your portfolio actually requires.
How is this different from hiring a facilities manager?
A full-time hire comes with salary, benefits (typically 20-30% on top of base), recruitment costs, training time, management overhead, and coverage gaps during PTO, sick days, and turnover. Fractional FM from Proportional FM is a predictable monthly fee with no HR burden, no coverage gaps, and no ramp-up period. You get an established vendor network, documentation systems, and operational processes from day one.
What size portfolio needs fractional FM?
Fractional facilities management is designed for operators managing 1 to 10 commercial locations. Below that threshold, ad hoc support may be sufficient. Above it, a full-time hire may be justified. For most operators in between, fractional FM delivers the right level of expertise without the overhead of a dedicated employee.
How does pricing work?
Pricing is a predictable monthly fee based on the scope of services, number of locations, and total square footage under management. There are no per-call surcharges and no surprise invoices. The scope and investment are defined in a written proposal before any work begins.
Can I start small and scale up?
Yes. Most operators begin with a Facility Condition Assessment to establish a baseline, then layer in recurring maintenance and vendor coordination as the engagement matures. The scope grows with your needs, not ahead of them.
Start with a facility assessment
A Facility Condition Assessment establishes the baseline. From there, we scope the engagement to what your portfolio actually needs. We respond within 1 business day.
Request a facility assessment